Status:  Full-time

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Accounting functions:

  • Coordinate and drive A/P process on a weekly basis
  • Prepare A/P aging schedules for decision makers
  • Maintain A/P aging and create payment schedules
  • Prepare journal entries and other transactions in MIP accounting software related to the period end close for all cost centers and programs including joint cost allocation of expenses
  • Regular entry of financial transactions for all cost centers and programs
  • Perform bank reconciliations
  • Perform balance sheet reconciliation on assigned accounts
  • Assist with maintaining fixed asset inventory and amortization schedule
  • Assist with reconciliations between different databases to accounting software
  • Assist with year-end and any other payroll and financial audits
  • Prepare reports by department and/or funding source for review
  • Perform ad hoc reporting
  • Provide back up support to other accounting functions as needed and perform other duties assigned

Financial security and internal controls:

  • Ensure documentation and substantiation of financial transactions
  • Prepares payment by verifying documentation and requesting disbursements.
  • Maintains accounting controls by preparing and recommending policies and procedures.

Proactive member of the finance team:

  • Identify inefficiencies and recommend solutions to decrease close time and increase accuracy and transparency
  • Assist all internal stakeholders including all managers and budget holders with financial questions
  • Assist independent auditors during annual audit, workers comp audit, and 401k audit

Required Qualifications:

  • At least 2-3 years of accounting knowledge experience with progressive learning opportunities
  • Working knowledge of GAAP
  • Proficient in Microsoft Excel and experience in an accounting software (e.g. MIP)
  • Thorough understanding of payroll process and procedures and any state and federal laws related to payroll
  • Ability to work thoughtfully and collaboratively with diverse and cross-cultural groups of people
  • Highly organized, attention to detail and self-motivated
  • Ability to juggle multiple priorities simultaneously and take initiative