Executive Assistant to CEO

Status:  Full-time

Submit resumes to: rjohnson@davisstreet.org

RESPONSIBILITIES:

  • Interface daily with the CEO to support responsibilities, and to be made aware of critical needs across work areas.
  • Schedules and organizes meetings, travel, conferences and activities of the CEO.
  • Establishes develops and maintains filing system for the CEO. Daily retrieves information from files when needed for critical and confidential meetings.
  • Attends and manages agency meetings and sets up meetings ensuring technological needs are in place and working effectively. Proficient utilizing Zoom account.
  • Drafts written responses or replies by phone or e-mail for CEO. Responds to regularly occurring requests for information.
  • Acts as a liaison for the CEO across the agency including CFO and program directors.
  • Act as liaison with donors, city council, federal, state and local officials, community leaders and advocacy groups.
  • Provide logistics and support for all Board meetings, its committees, and E-Team meetings.
  • Works with teams for ad-hoc and ongoing projects. Acts as project manager for the CEO, which will include developing presentations, disseminating information, and coordinating logistics.
  • Assists and performs oversight of two separate board entities- Health Resources and Services Administration (HRSA) and Commission on Accreditation of Rehabilitation Facilities. Prepares agendas, take and transcribe minutes, resolutions, and tracks/report items with completeness and accuracy.
  • Supports maintenance of the department finances. Activities include producing check requests, preparing travel reimbursement, and documenting corporate credit card expenses.
  • Utilizes common sense and good judgment in decision making, understanding that form follows function; outcomes are based on function and purpose of the intended goal.
  • Other duties as assigned

REQUIREMENTS:

  • Bachelor’s degree in Business Administration or closely related discipline
  • Experience working with Board of Directors, creating agendas and taking/maintaining meeting minutes preferred
  • Superior communication skills; strong ability to develop written correspondences and interact with individuals at every level of the organization.
  • Strong interpersonal skills and the ability to work with ease alongside C-Suite high achievers in an exciting, fast-paced, culturally diverse environment.
  • Mastery level ability producing written correspondence, reports, and presentations utilizing MS Office Suite: Word, Excel, PowerPoint, Outlook, and database management.
  • Excellent Communicator acting as a hub for the CEOs office, delivering directions from the top down to the rest of the organization as well as the reverse. The ability to troubleshoot critical needs, and have a think-on-your-feet disposition.
  • Ability to diffuse difficult situations and assist clients, patients, consumers, and colleagues in a fair and equitable manner.
  • Superior organizational skills, be detailed oriented with an incredible talent to follow through on assignments in a timely manner ensuring deadlines are met.
  • Ability to work diplomatically and collaboratively across the organization and in the community to advance critical initiatives.
  • Flexible disposition with the ability to perform a variety of tasks with frequent interruptions; be poised under stress and willing to change priorities without advance notice.
  • Commitment to the mission and values of Davis