Executive Assistant to CEO

Status:  Full-time

Submit resumes to: rjohnson@davisstreet.org

RESPONSIBILITIES: 

  • Works alongside the CEO to accomplish strategic goals set forth by the Board of Directors.
  • Schedules and organizes complex meetings, travel, conferences and activities of the CEO.
  • Establishes, develops, maintains and updates filing system for the CEO. Daily retrieves information from files when needed for critical and confidential meetings.
  • Attends and manages agency meetings and sets up offsite meetings with the CEO ensuring technological needs are in place and working effectively. Proficient utilizing Zoom account
  • Interface daily with the Chief Fiscal Officer [CFO] and keep the CEO informed when confronted with issues or made aware of critical needs across work areas.
  • Drafts written responses or replies by phone or e-mail for CEO. Responds to regularly occurring requests for information.
  • Acts as a liaison for the CEO across the agency including high-level staff such as CFO and program directors.
  • Act as liaison with funders, donors, city staff, city council, federal, state and local government officials, community leaders and advocacy groups.
  • Provide logistics and facilitation of all board meetings and its committees and staff E-Team meetings.
  • Works independently and establishes Adhoc teams for nonrecurring and ongoing projects. Acts as project manager for the CEO, which will include: developing multiple presentations, disseminating information, and coordinating logistics for critical initiatives.
  • Performs rigorous oversight of two separate board entities. Managing all aspects of Health Resources and Services Administration (HRSA) and Commission on Accreditation of Rehabilitation Facilities board governance preparing agendas, minutes, resolutions, and report items with completeness and accuracy; ability to flawlessly take and transcribe minutes.
  • Supports maintenance of the department finances. Activities include: producing check requests, preparing travel reimbursement, and documenting corporate credit card expenses to corporate finance.
  • Leads with strengths and utilizes common sense and good judgement in decision making, understanding that form follows function; outcomes are based on function and purpose of the intended goal.
  • Other duties as assigned

REQUIREMENTS:

  • Bachelor’s degree in Business Administration or closely related discipline
  • Minimum 10 years related work experience with 3-5 years as highly functional and effective executive assistant, preferably in non-profit setting or healthcare organization.
  • Superior communication skills; strong ability to develop written correspondences and interact with individuals at every level of the organization.
  • Strong interpersonal skills and the ability to work with ease alongside C-Suite high achievers in an exciting, fast-paced, culturally diverse environment.
  • Mastery level ability producing written correspondence, reports, and presentations utilizing MS Office Suite: Word, Excel, PowerPoint, Outlook, and database management.
  • Excellent Communicator acting as a hub for the CEOs office, delivering directions from the top down to the rest of the organization as well as the reverse. The ability to troubleshoot critical needs, and have a think-on-your-feet disposition.
  • Ability to diffuse difficult situations and assist clients, patients, consumers, and colleagues in a fair and equitable manner.
  • Superior organizational skills, be detailed oriented with an incredible talent to follow through on assignments in a timely manner ensuring deadlines are met.
  • Ability to work diplomatically and collaboratively across the organization and in the community to advance critical initiatives.
  • Flexible disposition with ability to perform a variety of tasks with frequent interruptions; be poised under stress and willing to change priorities without advance notice.
  • Commitment to the mission and values of Davis Street