Coordinate payroll processing and
reconciliation of accruals.
Immediately notify managers/department heads
of any time discrepancies.
Orient and train employees on payroll and
clocking policies and procedures.
Respond to employment and wage verification
requests.
Process changes and maintain accurate
employee records within payroll system.
Maintain up-to-date payroll records in
physical and electronic files.
Maintain up-to-date employee accruals,
benefit and 403b deductions and accurate benefit billings and adjustments.
Work directly with payroll vendor on any and
all issues relating to payroll and year-end W-2 processing.
Liaison between finance and human resources
departments.
Accounts
Payable (A/P):
Ensure documentation and substantiation of all
external invoices
Prepares payments by verifying documentation
and requesting disbursements.
Primary contact for all vendors, suppliers
and contractors
Responsible for weekly accounts payable
process as well as ensuring all entries related to A/P are recorded in the
month end closing process.
Responsible for year-end preparation and
issuance of form 1099.
Proactive
member of the finance team:
Identify inefficiencies and recommend
solutions to streamline time and increase accuracy and transparency in payroll
and A/P processes.
Assist all internal stakeholders including
all managers and budget holders with financial questions.
Assist with other project and duties as
assigned by the Senior Accountant and Controller.
Required Qualifications
At
least 2-3 years of payroll and administrative experience preferably within a
finance/accounting function with progressive learning opportunities
Microsoft
Excel and experience in an accounting software (e.g. MIP, Netsuite, etc.)
Thorough
understanding of payroll process and procedures
Ability
to work thoughtfully and collaboratively with diverse and cross-cultural groups
of people
Highly
organized, attention to detail and self-motivated
Ability
to juggle multiple priorities simultaneously and take initiative
Be a
creative problem solver
Have a
very high level of personal and professional integrity and trustworthiness
Have a
strong work ethic, take initiative, and require minimal direction
Have a
humble attitude and be eager to learn and grow
Work
well independently as well as part of a team
Thrive
in a fast-paced and dynamic environment
Be
willing to work additional hours during month, quarter, and fiscal year closes
Preferred Qualifications
Bachelor’s
degree in business, accounting, finance or related field
Working
knowledge of GAAP relevant to non-profit accounting; experience in public
accounting setting with a focus in non-profit organization or similar industry
Experience
with MIP, NetSuite ERP or similar
Experience
with payroll software or similar platform
Experience
with credit card reconciliation and expense report software or similar
Experience
with different CRMs and information databases
Experience
with federal, state, and local grants and funding