FISCAL COORDINATOR (PAYROLL and A/P)

Status:  Full-time

Submit resume to: plimones@davisstreet.org

Responsibilities

  • Payroll:
    • Coordinate payroll processing and reconciliation of accruals.
    • Immediately notify managers/department heads of any time discrepancies.
    • Orient and train employees on payroll and clocking policies and procedures.
    • Respond to employment and wage verification requests.
    • Process changes and maintain accurate employee records within payroll system.
    • Maintain up-to-date payroll records in physical and electronic files.
    • Maintain up-to-date employee accruals, benefit and 403b deductions and accurate benefit billings and adjustments.
    • Work directly with payroll vendor on any and all issues relating to payroll and year-end W-2 processing.
    • Liaison between finance and human resources departments.
  • Accounts Payable (A/P):
    • Ensure documentation and substantiation of all external invoices
    • Prepares payments by verifying documentation and requesting disbursements.
    • Primary contact for all vendors, suppliers and contractors
    • Responsible for weekly accounts payable process as well as ensuring all entries related to A/P are recorded in the month end closing process.
    • Responsible for year-end preparation and issuance of form 1099.
  • Proactive member of the finance team:
    • Identify inefficiencies and recommend solutions to streamline time and increase accuracy and transparency in payroll and A/P processes.
    • Assist all internal stakeholders including all managers and budget holders with financial questions.
    • Assist with other project and duties as assigned by the Senior Accountant and Controller.

Required Qualifications

  • At least 2-3 years of payroll and administrative experience preferably within a finance/accounting function with progressive learning opportunities
  • Microsoft Excel and experience in an accounting software (e.g. MIP, Netsuite, etc.)
  • Thorough understanding of payroll process and procedures
  • Ability to work thoughtfully and collaboratively with diverse and cross-cultural groups of people
  • Highly organized, attention to detail and self-motivated
  • Ability to juggle multiple priorities simultaneously and take initiative
  • Be a creative problem solver
  • Have a very high level of personal and professional integrity and trustworthiness
  • Have a strong work ethic, take initiative, and require minimal direction
  • Have a humble attitude and be eager to learn and grow
  • Work well independently as well as part of a team
  • Thrive in a fast-paced and dynamic environment
  • Be willing to work additional hours during month, quarter, and fiscal year closes

Preferred Qualifications

  • Bachelor’s degree in business, accounting, finance or related field
  • Working knowledge of GAAP relevant to non-profit accounting; experience in public accounting setting with a focus in non-profit organization or similar industry
  • Experience with MIP, NetSuite ERP or similar
  • Experience with  payroll software or similar platform
  • Experience with credit card reconciliation and expense report software or similar
  • Experience with different CRMs and information databases
  • Experience with federal, state, and local grants and funding